Job Description: Technical Admin Support at Hepburn Bio Care UK Ltd
Position: Full Time
Reports to: Technical Operations Manager / Technical Account Manager (depends who is in/not on vessel/holiday )
Hepburn Bio Care is the leading supplier to the marine industry of environmental, super concentrated phosphate free, non-toxic products for interior and technical cleaning, grey/black water line maintenance, and treatment of contaminated bilge and organic waste water.
While we build back from the COVID pandemic we are looking for a reliable multitasking individual who is capable of thinking on their feet and who is used to problem solving and keeping things running smoothly. Good Microsoft / Excel /PowerPoint skills are important .
This position covers several areas of responsibility and gives scope for growth within the business.
- Maintain the PPE in the workshop ( goggles/eyewash/first aid kits )
- Certificates such as public liability are current within due dates on notice board
- Office operation expenditure management water/power/ insurance
- Maintain emergency contact lists and act as reception for answering the phones
- Assist with basic HR functions, paperwork for new employees, ensure reviews with existing staff are done, tracked and sent to accountant/ company HR consultants.
- Keeping track of holidays and lieu days taken.
- Initial Recruitment pre-screening
- Assist with ISO management – audit preparation ensuring ISO paperwork is kept updated.
- Ensuring Covid protection rules are followed - floor signs etc
- Support logistics with various small packaging deliveries and requests
- Assisting with remote support and implementations
- Supporting the Account Managers & Project Engineer, this includes basic technical drawings (support and training will be given), updating various paperwork and various admin tasks. Preparing Tool Bags, accessories etc for visits
- Managing performance of the office cleaners, ensuring building maintenance, bin collections, etc. occur on schedule.
- Ensuring office supplies are up to date -that the office is stocked at the best price.
- Making sure Hygiene of the kitchen is maintained
- Management of the Kia company car maintenance & usage logging.
- Track and arrange yearly PAT testing
- Fire Extinguisher yearly checks and co-ordinate regular fire drill exercises
- Ensure workshop and storeroom is maintained clean and tidy
- Stock check materials inventory of products and spare parts & advise on low stock .
- Maintain and Update company BMS documents
- Other Technical Admin related tasks that may from time to time be required to support the team.
Integrity, clean neat appearance and attention to detail are essential in all aspects of the daily execution of your responsibilities.
Please contact jobs@hepburnbiocare.com to apply.