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Office Manager

Southampton, UK

Job title: Office Manager, HR Rep and QMR

Reports to:   CEO

General Job Spec: To do something worthwhile, see the world and help make a difference. 

Hepburn Bio Care is the leading supplier to the marine industry of environmental, super concentrated phosphate-free, non-toxic products for interior and technical cleaning, grey/black water line maintenance, and treatment of contaminated bilge and organic wastewater. Attention to detail is essential in all aspects of the daily execution of your responsibilities. 

  • Maintain close supervision of daily functions of staff, ensuring productivity, timekeeping and quality of output. 
  • Monitor HR records of presence/holiday/sick days for UK based personnel – handle all matters directly related to leaving privileges in liaison with Global Planning Team and CEO, keeping Monaco office updated regularly.
  • HR interviewing, disciplinary, supporting all Southampton staff should the need arise.
  • Serve as a line of communication between logistics, technical operations and senior management up to CEO.
  • Travel booking for all staff as required.
  • Purchasing all items for the office.
  • Looking at purchasing prices of items purchased for the company whatever the item whether stationery or accessories and ensure the most competitive price is being obtained.
  • All office tasks such as insurance renewals, lease renewals, laminating and printing.
  • Support the marketing team when required.
  • Other ad hoc administrative tasks as directed by CEO.
  • Work with the UK team to champion best practice and quality/process improvement initiatives
  • Ensure business processes remain current and are communicated
  • Maintain the documented Quality Management System
  • Identify and implement process improvements to eliminate non-conformance
  • Ensure housekeeping standards are maintained
  • Ensure the internal audit programme is maintained
  • Provision of company performance and quality metrics
  • Involvement as required during third-party certification audits
  • Facilitate agreement on and verify the implementation of corrective/preventive actions
  • Participate in/conduct Management Review Meetings
  • Maintain awareness of and comply with the Company Quality Policy and applicable Company Procedure


Fort Lauderdale, Florida, US
Fort Lauderdale, Fl

USA

Tel: +1 954 702 3397
Email: support@hepburnbiocare.com

Southampton, UK
Southampton, UK

UK

Ashwood House,
8 Ashwood Gardens, Southampton 
SO16 7LF United Kingdom

Tel: +44 (0) 2380 710044
Email: info@hepburnbiocare.com